Academic Probation and Dismissal Policy

Pre-candidacy

  • During pre-candidacy, students must maintain a minimum overall GPA of 3.00 and complete each required course with a B- or better.
  • Students must be actively conducting laboratory research under PIBS 600 or PHRMACOL 990, as agreed upon with their rotation or thesis advisor. Students should meet with their advisors regularly to discuss their performance and progress in lab.
  • Students must present one research seminar to the department under PHRMACOL 646.
  • Students must pass a preliminary examination conducted by a committee of three faculty appointed by the Graduate Program Committee.
  • Students must attend all departmental seminars and academic or professional development events unless excused by the Graduate Chair or Department Chair.

During Candidacy

  • Students must make continuous progress on a thesis project under PHRMCOL 995, as agreed upon with their thesis advisor. Students should meet with their advisors regularly to discuss their performance and progress in lab.
  • Students must present one research seminar to the department under PHRMACOL 646 each year, unless their defense is scheduled in the semester in which their seminar would take place.
  • Students must present their research during at least one major Departmental event each year, which may be the PSTP Symposium, the Annual Colloquium, or the Department Retreat.
  • Students must complete one assigned GSI appointment under the instruction of a Pharmacology course director.
  • Students must hold a thesis committee meeting every twelve months and submit a progress report in a personal meeting with the Graduate Chair.
  • Students must attend all departmental seminars and academic or professional development events unless excused by the Graduate Chair or Department Chair.

Options for re-taking candidacy or qualifying exams

Failure of the preliminary examination for advancement to candidacy may lead to immediate dismissal. The Graduate Program Committee may vote to offer remediation including, but not limited to, a second attempt at a written proposal and/or oral examination.

Advisor requirement

At no time after the PIBS year should a student be without an advisor. If a thesis advisor intends to terminate the relationship, they must follow the program’s academic probation procedures, during which time a student may look for a new rotation advisor. If a student intends to terminate the relationship, they should work closely with the Graduate Chair to first establish a new rotation advisor.

Procedures for placing a student on academic probation

Students who fail to maintain good academic standing may be placed on academic probation by the Graduate Chair, who will provide a letter stating the requirements that have not been met, the duration of the probationary period (no less than two months), and expectations for improvement. Probation may be recorded on the transcript and become a permanent part of the student’s academic record. Failure to meet the outlined expectations within the defined probationary period may result in dismissal from the program.

Length of academic probation

The minimum length of academic probation is two months, as determined by the Rackham Graduate School. This period may be extended at the discretion of the Graduate Chair.

Funding

The advisor’s original funding commitment to the student remains throughout the probationary period. In the event that the probationary status renders the student ineligible for their original funding source (e.g. GSI appointment), the Department of Pharmacology will provide the funding from a general fund.

Faculty group responsible for dismissal or probation decision

A group of faculty responsible for deciding whether to dismiss a student for academic reasons will include the Graduate Chair, the student’s advisor, and a member of the Graduate Program Committee designated by the Graduate Chair.

Options for appeal

Students may use the Rackham Graduate School’s Academic Dispute Resolution process for issues concerning fair and equal treatment under the Department of Pharmacology policies and procedures.

Communication

This program’s academic probation and dismissal policy and procedures will be posted clearly on the Departmental website at medicine.umich.edu/dept/pharmacology/current-trainees/phd-students

The Department of Pharmacology academic probation and dismissal policy and procedures have been reviewed and approved by the Graduate Program Committee (11/15/2018).