Moses Gunn Research Conference Presenter Information

Review guidelines and recommendations for presenting at the Moses Gunn Research Conference.

Poster Presentation Guidelines

  1. Set up: Posters are to be hung up in the Dining Hall, Building 18, North Campus Research Complex (NCRC) between 1:00 PM and 5:00 PM the day before the conference. A numbering system will allow you and attendees to locate each poster.
  2. Poster Presentations: Poster presentation rounds will take place from 11:00 AM-11:45 AM during the conference. It is recommended that you or a representative be near your poster during this time to answer questions from conference attendees.
  3. Poster sessions provide the opportunity to interact informally with colleagues interested in your research. The purpose of the poster is to (1) visually stimulate interest; (2) present enough information for viewers to understand the methods, results and significance of the work; and (3) facilitate conversations and networking among conference participants.
  4. Dimensions: All posters at the Moses Gunn Research Conference will be 6 feet wide by 3 feet tall. It is recommended that you use the template available on this website (see below under “Templates”). The abstract title and author(s) must be placed at the top in large lettering (at least 1 inch high).
  5. Organize your poster to highlight the major points of your research and to stimulate feedback from your colleagues. The following is suggested: research objective; study design; principal findings; conclusions, relevance to policy, delivery or clinical practice, and research Sponsor(s). Present enough information without overcrowding.
  6. Graphics help to clarify and emphasize the key relationships between figures, as appropriate. The graphics should be precise, clearly labeled and placed near the companion text.
  7. If using tables, avoid columns which are too narrow, too numerous or too long. They must be easily read. Use a table with numbers only when simpler visuals like graphs or charts won't suffice.
  8. Arrange the flow of information from left to right. Use lines, frames, contrasting colors or arrows to call attention to important points.
  9. Lettering should be a clean and simple font used consistently throughout the poster. Use both upper- and lower-case letters, especially in the body of the presentation. Use lettering large enough to be read at least three feet away.
  10. Color will attract interest and dramatize similarities and differences. Emphasis may be lost if more than 4 colors are used. The background color of the provided poster board will be white.
  11. Rehearse your presentation and memorize the points you want to emphasize during the poster sessions. Know where these points of emphasis are located on your poster so you can refer to them as you talk with viewers without turning your back or blocking their view. 

Templates

Presentation Templates

After you are done putting your presentation together, follow the instructions to submit your oral presentation.

Microsoft PowerPoint
Google Slide Presentation

Note: If your presentation is made on a Mac please do not use the tiff file format instead use the jpg file format for your graphics. There will be less problems moving your presentation between Mac and PC.

Poster Templates

After you chose your template and layout your poster, please refer to the “Poster Submission” instructions below for help with getting your poster printed.

Google Slides
Microsoft PowerPoint
Adobe Illustrator

Poster Submission

The Department of Surgery no longer prints posters in-house, but we are here to help you with your poster needs. 

Print Only Posters 

  1. Download the poster template of your choice. See above under “Templates.”
  2. Posters should be 6 feet wide by 3 feet tall.
  3. Layout your poster. Below are some layout suggestions in the Frequently Asked Questions (FAQ) section.
  4. Below, there are Steps For Accurate Output to take before you send it off for printing.
  5. Then email it to FedEx Office at usa0465@fedex.com for printing and Delivery. It is a good idea to give FedEx Office a call to make sure that they received your request.
  6. Please contact FedEx Office usa0465@fedex.com or 734-996-0050 for specific pricing. Typical cost is between $140 and $180, depending on poster size and paper stock.
  7. We are here to help. If you are having a problem, please call 734.936.4021 or email surgeryposters@umich.edu.

Custom Conference Posters

  1. This service is only offered for people within the Department of Surgery or if you are using a Department of Surgery Short Code for payment.
  2. Assembled by a Department of Surgery Graphic Designer from electronic text and figures you provide.
  3. Normal turnaround is 7 business days.
  4. Posters being laid out by a Department of Surgery Graphic Designer must be submitted by the deadline.
  5. Late submissions cannot be guaranteed to be completed in time for the conference, but all efforts will be made to meet the posting deadline.
  6. We will send you PDF digital proofs sent via e-mail.
  7. Typical cost is around $200.
  8. Please email us your files surgery-posters@umich.edu

Financial Support

The Department of Surgery will financially support the cost of poster development for Department of Surgery Residents who have had a poster accepted to the Moses Gunn Research Conference. Please take your acceptance notification to the Surgery Education Office and they will supply you with a Short Code for payment.

Steps for Accurate Output

Microsoft PowerPoint 

  1. Save a copy of your file as a backup.
  2. Save a version of your file as a PDF. (File > Save As > Format: PDF.)
  3. Open the .pdf file and zoom in on the graphics at 400% this will show you how they will look when printed.
  4. Then email that .pdf to FedEx Office for printing and delivery at usa0465@fedex.com, or call 734-996-0050 if you are having issues.

Adobe Illustrator

  1. Save a copy of your file as a backup.
  2. Unlock all objects and layers within your document. (Object Menu > Unlock All. Layers Windows > Check that all are unlocked.
  3. Select All. (PC: Ctrl-A. Mac: Command-A.)
  4. Outline fonts to convert text to graphics, making text un-editable. (Type Menu > Create Outlines.)
  5. Embed images. (In the Links Window, select each linked file and click the arrow in the upper right-hand corner. Select "Embed Image".)
  6. Save a version of your file as a PDF. (File > Save As > Format: PDF.)
  7. Open the .pdf file and zoom in on the graphics at 400% this will show you how they will look when printed.
  8. Then email that .pdf to FedEx Office at usa0465@fedex.com for printing and Delivery or call at 734-996-0050.

FAQs

Billing Questions

  1. What is a short code? A short code is a six-digit University of Michigan account code used for financial transactions. If you need to get a short code for payment please ask your administrator.
  2. Who is printing my poster? The FedEx office. They are a University preferred vendor, they accept short codes and will deliver in Ann Arbor.
  3. Where is my invoice? Invoices will come from FedEx Office. If you didn't receive an invoice when the job was delivered please contact the vendor directly.

Layout and Design Questions

  1. Can I change the logo or have more image options? Visit the Department of Communication website for branding guidelines.
  2. Do you have any suggestions on how to design & present my poster?
    1. Dimensions: All posters at the Moses Gunn Research Conference will be 6 feet wide by 3 feet tall. It is recommended that you use the template available above under “Templates”. The abstract title and author(s) must be placed at the top in large lettering (at least 1 inch high).
    2. Organize your poster to highlight the major points of your research and to stimulate feedback from your colleagues. The following is suggested: research objective; study design; principal findings; conclusions, relevance to policy, delivery or clinical practice, and research Sponsor(s). Present enough information without overcrowding.
    3. Graphics help to clarify and emphasize the key relationships between figures, as appropriate. The graphics should be precise, clearly labeled and placed near the companion text. If using tables, avoid columns which are too narrow, too numerous or too long. They must be easily read. Use a table with numbers only when simpler visuals like graphs or charts won't suffice.
    4. Arrange the flow of information from left to right. Use lines, frames, contrasting colors or arrows to call attention to important points.
    5. Lettering should be a clean and simple font used consistently throughout the poster. Use both upper and lower case letters, especially in the body of the presentation. Use lettering large enough to be read at least three feet away.
    6. Color will attract interest and dramatize similarities and differences. Emphasis may be lost if more than 4 colors are used. The background color of the provided poster board will be white.
    7. Rehearse your presentation and memorize the points you want to emphasize during the poster sessions. Know where these points of emphasis are located on your poster so you can refer to them as you talk with viewers without turning your back or blocking their view.

Oral Presentation File Submission

  1. Upload presentation to Moses Gunn Oral Presentations Box folder.
  2. A PowerPoint oral presentation template is available above under “Templates”.
  3. Please also plan to preview your presentation the day before the conference in the Dining Hall, Building 18, North Campus Research Complex (NCRC) between 3:00 PM and 5:00 PM.
  4. Note: If your presentation is made on a Mac, please do not to use the .tiff file format instead use the .jpg file format for your graphics. There will be less problems moving your presentation between Mac and PC.