MAPS Frequently Asked Questions

Learn more about how trainees, faculty, and staff in the Department of Surgery can use the Michigan Action Progress System (MAPS).

Who should use this reporting system?

Anyone affiliated with the Department of Surgery or who has experienced incivility within the Department of Surgery community can use this system to report an incident.

When should I use MAPS instead of another reporting system offered through Michigan Medicine?

Members of the Department of Surgery can always access services that are central to Michigan Medicine. MAPS offers an informal and educational approach to resolving concerns.

Who does the report go to?

Your submitted report will go to the Wellness Representatives and be assigned based on your role in the institution (faculty, staff, resident, student or trainee). Only those who need to be involved will be informed, and every effort will be made to maintain confidentiality and privacy. This system is not equipped to manage reports of potential harm to the petitioner or to others, risk to children or other serious incidents requiring investigation. In these cases, the report will be directed to an official resource such as the Office of Institutional Equity, the police, or emergency services.

Is the statement anonymous?

You can submit a report anonymously. Simply leave the name fields blank. This system does not track any identifying information.

What happens after I fill it out?

After your report is filled out, it will go to the Wellness Representatives and be assigned based on the petitioner’s role within the organization. Your Wellness Representative will be in touch with you as soon as possible.

What if I change my mind?

This process is centered on the petitioner. You can change your mind at any time and the process will stop wherever it is.

Can I choose what facilitator to work with?

The facilitators have been intentionally selected and assigned. If for any reason you would prefer to work with a different facilitator, you can indicate that on the form or reach out to any of the Wellness Representatives.

What training does a facilitator go through?

The Wellness Representatives have been through a specialized training designed specifically for this process. It covers difficult conversations, active listening, HR policies and protocols. Wellness Representatives have been provided with strategies to foster safe spaces and trust for compassionate conversations. Their focus is on listening and inquiry to support learning and growth.

Does the report I submit go on my permanent record at the University of Michigan?

No, the report will not go on your permanent record.

Is my supervisor notified when I submit a report?

No, your supervisor is not notified when you submit a report.

Who will see my submission?

The only individuals who will see your submission are your Wellness Representative and their peer representative partner (another Wellness Representative). Periodically, de-identified aggregate reports may be made. No individual submission will ever be presented.

What if I don’t want to confront the individual(s) involved?

Your Wellness Representative will work with you on a path forward after you submit a report. If you don't want to contact the individual(s) involved, then we will not contact anyone.

Find out more about how the Department of Surgery's Michigan Action Progress System (MAPS) works. Contact Gurjit Sandhu, PhD at gurjit@med.umich.edu or Tedi Engler at tedi@med.umich.edu if you have any additional questions.

Learn more about the MAPS →